Aviation Scheduler

Company Information

PACCAR is a Global Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture, and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and provides customized financial services, information technology and truck parts related to its principal business.  
   
Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!  

Department Information

The PACCAR flight department is an established part of the company business model and long-term vision of the company’s continued success.  Employment with PACCAR includes a full range of industry leading benefits to include medical, dental, and vision care, 401(K) matching contributions, paid vacation and sick time, and a pension.  PACCAR operates three aircraft under 14 CFR Part 91:  two Falcon 50EX aircraft based in Seattle and one Falcon 50EX in Denton, TX.

Job Responsibilities

Primary Job Functions and Responsibilities

• Aircraft booking: Add and modify aircraft reservations.
• Manage CEO approval process for all trips.
• Reply to aircraft availability, airport, flight scheduling inquiries.
• Ensure trips are scheduled in compliance with crew duty and flight time limitations.
• Trip arrangements: notify FBOs; ground handling, make fuel & catering arrangements.
• Crew arrangements: book hotel, rental cars.
• Prepare Trip Packets for crews.
• Coordinate crew & maintenance schedules.
• Obtain required aircraft and crew permits/visas for international travel.
• Provide flight tracking details for appropriate company personnel and ground transportation support
• Post Flight: maintain flight & crew duty records.

Additional Job Functions

• Back up department Accountant duties during absences.
• Coordinate thorough scheduling duties handoff prior to absences.
• Department Security focal.
• Manage and pay invoices for international fees.
• Manage Aircraft document renewals for registration, insurance, landing permits, Customs decals, CANPASS program, etc.
• Monitor main gate for visitors and deliveries.
• Building security check when last to leave hangar.
• Attend NBAA, PNBAA, PFM conferences, etc., to ensure incorporation of industry best practices.

Qualifications and Skills

• 2+ years of Aviation scheduling experience required
• Strong interpersonal skills, excellent verbal and written communication ability.
• Ability to maintain professional attitude while working with a sense of urgency under deadlines and aptitude for organizing daily work and activities
• Excellent PC Skills (Excel, Word, Outlook, and internet).
• Highly developed organizational, planning skills and detail oriented. 
• Demonstrated ability to work with highly confidential information. 
• Ability to interact with senior executives and officials inside and outside the company. 
• Ability to respond during evenings, weekends, holidays and be available on-call when required. 
• Knowledge of aviation terminology and experience with flight scheduling software.
• Proficiency with PFM and Flightbridge scheduling software preferred.
• Accounting experience preferred.
• Ability to pass TSA and Port of Seattle background screening for ID badge.
• Valid passport and driver's license. 

Education

• High School Diploma required. Bachelor’s Degree preferred.
• Dispatcher certificate a plus

Benefits

​As a U.S. PACCAR employee, you have a full range of benefit options including: 

• 401k with up to a 5% company match 
• Fully funded pension plan that provides monthly benefits after retirement 
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time 
• Tuition reimbursement for continued education 
• Medical, dental, and vision plans for you and your family 
• Flexible spending accounts (FSA) and health savings account (HSA) 
• Paid short-and long-term disability programs 
• Life and accidental death and dismemberment insurance 
• EAP services including wellness plans, estate planning, financial counseling and more 
• This position is also eligible for a holiday gift

Diversity

PACCAR has success with diverse teams of employees working together to achieve excellent results. Having a diverse and inclusive work environment ensures PACCAR has the talent needed to conduct business today and in the future by leveraging different backgrounds, skills, and viewpoints. We believe diversity in the workplace increases innovation, results in better decisions and increases employee engagement. 
 
PACCAR increases awareness through the efforts of global company-wide Diversity Councils and various employee resource groups that support initiatives & activities including multi-cultural events, outreach, mentorship programs, and more. PACCAR has been awarded the Top Company for Women to Work for in Transportation since 2018 by the Women In Trucking Association and Newsweek 2023 America’s Greatest Workplaces for Women. 
 
For more information, please visit our Diversity and Inclusion Commitment page: Diversity and Inclusion (https://jobs.paccar.com/content/Diversity-and-Inclusion/?locale=en_US) 

Additional Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors including your education, training, or experience. The salary range for this role is $75,100-$112,300 annually. Additionally, this role is eligible for the full range of benefit options listed above. 
  
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